VSA Board Meeting

• Coaches meeting will be March 22 at 7:30pm in the Battlefield HS gym. The board can get in the gym at 6:30pm to set up the equipment and tables.
• VSA has about 190 recreational teams.
• The breakdown is: 54 U5 teams and could be 56 teams if we have 2 more volunteers

• The recreational teams still need 23 head coaches. VSA will be contacting parents to find volunteers for these positions.

• VSA did not get Gravely ES or Alvey ES for spring practice fields.   Practices can be held at Glenkirk ES but there are no goals. Travel teams will be going to Valley View for practices. 
• We will have temporary lights on the turf fields which will allow for an 8-9:30pm practice time for the SFL and older travel teams.

• Allison will copy the board on the master plan for practices and times.
• VSA will be contacting interested persons for the Registrar position. Currently there are three (3) people interested.

• Minutes from the last meeting stated, “Since the installation of the new turf field has been delayed, the girl’s U15 team has asked if VSA could advance the team monies against the in kind contribution savings they received for the field. This advance would be a loan and paid back with the in kind contributions. The board agreed that VSA would advance the monies.”  This has since changed and these monies will be loaned from the Bull Run tournament reserve funds.
• On the VSA website under the current listing of the Board of Directors, there needs to be a better delineation between voting and non-voting members.

• Alice has ordered new PUGG goals. 
• Some pegs the older PUGG goals have been replaced and extra pegs will be in the POD if coaches need them.
• It was asked that at the coaches meeting it be explained how to fold up the PUG goals. 

• Shannon is looking at ordering 10 sets of nets to cover all the fields. This may be scaled back depending on the cost. He will look into the cost and let Lynn know.
• He will be ordering some aerosol paint cans.

• Kevin presented to the board the red card rule for the recreational league. The first and second are the same as the SFL rules and the third had minor changes from the SFL rule.
• A motion was made by Kevin Driscoll that these rules be approved and posted on the VSA website for red card ejections. The motion was seconded by Paul Frascione. The motion was approved by unanimous vote.
• A budget has been given for the referee costs for the spring season without accounting for rain outs. This budget will now change because of changes being made to the game schedules.
• Kevin needs to get a travel team referee list from Dave Fitz and this list needs to include the STAR referees.
• The recertification class on March 27 is full.

• More kids have registered for SFL this season, but there will be one less U14 Boys team. The teams were made larger for the spring season.
• There will be 13 teams this spring and all of the coaches are returning.
• The SFL meeting will be on March 12. During this meeting there will be a debate as to when the season will start within the league. Some of the members want to start on April 10 and some want April 17. Every team within the league will have a seven (7) game season with a bye week.

• Recreational teams need coaches, emails are being sent out and phone calls need to be made.
• There will be training going on during the season for the recreational teams to rotate through. The projected date for a coaching clinic to include SFL is March 27 on the grass field and this should be announced at the coaches meeting.
• VSA will do All Stars again this year and will need to find volunteers to coach. They will participate in the FPYC Father’s Day tournament this year. For this, we need to get the word out much earlier than before and maybe even mention it at the coaches meeting. Once this program gets running again, VSA will look into doing one in the fall (Herndon) and one in the spring (FPYC). The club pays for the fees and everything except for the t-shirt.
• VSA is looking into offering the E license course in the early or late summer. It was also discussed that we should look into offering a D license course. An email should be sent out to find out how much interest there is in the course.
• Bill gave an update on the travel meeting that was held Thursday March 4. Topics of discussion were the Bull Run tournament, fundraising, and the academy program. There will be a travel coaches meeting on March 9 and they will be handing out items for the coaches. Items will include Nike pennies and duffle bags.
• Dave F will be sending out an email to the travel teams about Nike coaching shirts to see who needs them. These shirts will need to be purchased by the coaches for $25 and $35 for assistants.

• The board was given the income statement and balance sheet for the month of January 2010. We do not yet have the end year numbers from the accounting firm.
• Lynn would like to have an EFT for the mortgage payment and the board agreed.

• The Papa John fundraiser will be rolled out Tuesday, March 9 at the travel coaches meeting and the car raffle is set to start on April 1. It was discussed that the recreational teams need to be more aware of the car raffle.
• John made some suggested changes to the vendor sheet and sent them to Dave M so that he could discuss field naming rights with the county.
• The board was given a revised format for the golf fundraiser. It was discussed that the Blue 94G team needs to be removed from the verbiage and it be replaced by the Fundraising Director. A discussion was had that this fundraiser needs to be heavily advertised to the recreational teams as well as the travel teams, as a VSA fundraiser for the turf fields. 
• Another change to the golf fundraiser proposal was that the percentage given to the Fundraising Director should be 25% of the net profit AFTER the travel team incentive/percentages are subtracted NOT before as stated in the proposal.