VSA Brd Mtg Minutes, Apr. 10

April 2010

VSA Board Meeting

4/11/2010

Officers in attendance: Dave Milne, Bill Strachan, Shannon Howard, Paul Frascione, Scott Thoden, Allison Guth, Kevin Driscoll, Mir Rezadoost, and DeAnna Lindonnguyen

Others in attendance: Paul Bradley, Gus Donolo – Technical Director, and John Wagoner - Fundraising

Meeting was called to order at 6:35 pm.

Motion was made to approve minutes from Board meeting held on 3/7/2010. Meeting minutes were approved.

New Business:

Hoping to have turf field 5 done by mid-May.
Additional equipment needs to be purchased for the new turf field. We will need to order corner flags, goals for small sided fields. These smaller goals should be like the big goals because they are good quality. The Park Authority is responsible for purchasing the big goals.
Dave M. will check on the price of the Evolution quick goals.
The board decided that for now on the new turf field 5 there should be a 4’ fence all the way around the field. Later we may to need to look at a net or fence for field 5 by the parking lot.
A preliminary 2010 budget was reviewed by the board. The board should start looking at a reserve fund for capital improvements. In the future, each director should do their group budget so that they can be empowered to make decisions.
A motion was made by Paul Frascione to approve the preliminary budget for 2010. The motion was seconded by Mir Rezadoost. The motion was approved by 6 for and 2 opposed.
The website upgrade was discussed. The VSA website should be designed to be viewed on one page without scrolling down. The articles should scroll and the sponsors should rotate. Each page should have its’ own pictures and documents. Demosphere will make these changes for a $500.00 one time charge.
A motion was made by Mir Rezadoost to update/upgrade the VSA website. The motion was seconded by Allison Guth. The motion was approved by unanimous vote.
The board discussed the Registrar position and replacement for Allison.
The position is labeled as Registrar and it is really a club administrator. Since this position is paid it was also discussed that it should be removed from the board so that it is not seen as a conflict. Three people have expressed an interest in the position Paul Frascione, Kim Cologne, and Patty Bunner. If Paul F. were to take the position, SFL could be rolled back into the recreational league and the board could eliminate two board members.
If the position stays as a board member the Board President would appoint someone and the board would approve. If the position is not a board member the Board would need to select a committee to review the applicants and make a recommendation to the VSA Board to vote.
A motion was made by Shannon Howard that the registrar’s board position will now be a paid employee league administrator position to VSA and not a board member. The motion was seconded by Scott Thoden. The motion was approved by unanimous vote.
The registration process is an eight to twelve week process and takes at least 40 plus hours per week. There are some things that Allison does that can be shuffled to other people. This position gets paid $50 per team per season including SFL. The board should look at offering Allison a $25 per team stipend to help keep her around to help the new person.

Vice President Report:

Scott presented to the board a revised VSA conflict of interest policy for discussion. He will make the changes mentioned and will resend it out to the board members.
The contact card is being updated and if you would like a number added please let Scott know. Scott will verify with the Park Ranger the number to call to report people on the field without a permit. The number to call to report property damage is 703.792.7060.

Director of Fields:

Shannon has placed an order for three sets of nets for the turf fields. These should be in soon.
The 25 cases of paint are in and are stored in the new POD.
Mountain View Elementary will not have games this season therefore it will not be lined.
Dave will speak to the Park Authority about the U8 and below fields because they are not lined properly. These fields do not have a penalty area and should.

Director of Referees:

Kevin presented to the board a revised rule for the requirement of adult referees provided by the travel teams. The revised rule would require the travel teams to provide only one Grade 8 adult referee instead of two Grade 8 referees and removed the fine. Instead of a fine, the teams not in compliance would need to help line fields for the season.
A question was asked that if a team is sitting out in the spring season would this rule be applicable. It was agreed that teams sitting out would be excused from this rule. This verbiage will be added to the revised rule.
A motion was made by Scott Thoden to approve the revised Adult Referee rule with the sit out amendment. The motion was seconded by Shannon Howard. The motion was approved by unanimous vote.
On Saturdays we will have 104 to 105 recreational games.
Travel team games will have a different center referee for each game.

Travel Commissioner:

The crossover league went well this weekend.

The academy contract is being worked on between Dave F. and Gus. The items being discussed are with more academy teams this year VSA should have a scale for fees and does it make sense to make Gus’s contract term longer instead of year to year.
All travel team’s VSA fees are in.
It was brought to Dave F’s attention that there have been many issues with the VSA WAGS representative. He will speak to the WAGS representative for VSA about the position.

Director of Coaches:

Recreational coaches will receive an email about All Stars from Bill.
The coaching clinic was the Saturday of Easter. There were 40 coaches that showed up and this was less than what signed up. This was probably due to the day it was held.
The player development training (player clinics) for the recreational kids will depend on available field space.
In late August licensing courses will be offered.

Fundraising Director:

The Papa John fundraiser is going well. So far 3,242 cards have been handed out. The breakdown is 1,840 cards to recreational teams and 1,402 cards to travel teams. The travel teams are asking for more cards.
The sponsor pricing sheet is finished and getting ready to be sent out.
John has gotten some good referrals for sponsors.
The golf fundraiser is being put together but the date and location still need to be secured.

Meeting was adjourned at 9:05pm.