VSA Brd Mtg Minutes, Sept. 11
September 2011

 

VSA Board Meeting
9/18/2011
 
Officers in attendance: Scott Thoden, Kevin Green, John Lovell, Enrique Dentone, Mary Kershaw and DeAnna Lindonnguyen
 
Others in attendance: Kathleen White – Club Administrator, Bobby Lennon – Technical Director, Kevin Driscoll – Referee Assignor, Kim Bradley and Paul Bradley - Marketing
 
Meeting was called to order at 7:15 pm.
 
 New Business:
 
  • Paul Bradley is still working on sponsors.
  • The sport authority discount coupons went very well for the club.
  • Paul is in talks with Papa Johns for different variations of a fundraiser with them.
  • He is trying to figure out the best ways to work out the sponsorship banners at the fields.
  • Kevin Driscoll has made over 1800 assignments
    • He has stayed with the assignor’s approach of no referee will center referee a travel team more than once in a season.
  • Nominations were made for the open board positions:
    • For the Vice President position
·         Scott would like to nominate Kevin Green and Mary Kershaw seconded the motion
    • For the Treasure position
·         Scott would like to nominate DeAnna Lindonnguyen and Enrique Dentone seconded the motion.
·         Mary Kershaw would like to nominate Kim Bradley and Kevin Green seconded
     the motion.
 
 Club Administrator:
 
  • Thirty-six kids have signed up for the VSA goalie training.
    • This is only on the travel side so far.
    • The training will go until the end of October.
  • The recreational side is going well and the game schedules are online on the website.
  • Kathleen is working on the registration reports for the Park Authority and VYSA.
 Travel Director:
 
  • VSA needs to look into the teams that reserved the turf for a training camp and did not use them. A single team manager reserved two turf fields for an entire week on behalf of both teams.
    • The turf fields that were reserved ended up being used by an external company for a paid camp, demonstrating demand existed to rent the fields.
    • The lost field rental income was estimated at between $3000 and $6000.
    • The time that the team requested (for two teams) and was permitted for, was figured to be about 30 hours of practice turf time.
  • A motion was made by Scott that VSA take away turf time from the offending team for the remainder of the fall season and the spring preseason, in response to the misapproation of turf field five and six the week of August 22-26 and a warning will be issued to the other team for this misuse. Duration of suspension was set based on amount of hours reserved and not used.
  • The motion was seconded by Kevin Green. The motion was approved by unanimous vote.
  • The PDP program would like to be able to get feedback from the program periodically. 
    • A motion was made by Scott to set up a basic account with Survey Monkey to provide PDP and or club feedback. The motion was seconded by Kevin Green. The motion was approved by unanimous vote.              
Director of Field Operations:
 
  • Kevin has taken care of the Braemar and Cedar Point fields.
  • VSA needs to find out if we can put goals out at the Gravely ES fields.
    • Kevin needs a POC name, so that he can check on this.
    • The fields at Gravely ES need to get mowed more often.
  • The Park Authority finished lining the fields.
    • This process fell behind because of all the rain.
  • We need to remind all the SFL and travel teams, that if they move goals they need to put them back in place.
Director of Referees:
 
  • The new referee meeting went well, but it was a lot of information.
  • Next week the returning referee meeting will be held.
  • VSA needs a lighting policy to be posted on the website for both games and practices.
Technical Director:
 
  • VSA is off to a decent start.
  • Bobby has been turning into a fill in coach.
    • He will be working on this for the rest of the season, so that he will be at Long Park more.
  • This season has been a bit of a learning curve with practice scheduling.
Director of Publicity and Communications:
 
  • Mary will be sending out the club newsletter in October.
    • If anyone goes to any VSA events and takes some pictures please send them in for the newsletters.
    • We are looking for a graphic artist that would like to help out with the newsletter.
 President:
 
  • The board reviewed the club financials ending August 2011.
 Meeting was adjourned at 9:20 pm.
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